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Gym POS Systems and Merchant Accounts for the Fitness Industry

Your gym POS system should make check-in fast, dues automatic, and retail simple, without slowing your line. We set up merchant accounts for gyms that support memberships, classes, and pro shop sales, with gym point-of-sale systems that connect online and in-person payments into a single, clean flow.

Simplify Your Gym's Payment Processing

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Key Offerings for Health & Fitness Companies

Gyms, studios, and fitness clubs need reliable recurring billing, quick front-desk checkouts, and tight integrations with scheduling and access control systems. We connect your gym POS system to online joins, class bookings, and retail, so payments post correctly and members stay active without staff chasing cards.

Subscription & Recurring Billing

Automate dues with flexible cycles, proration, dunning, and card updater tools that reduce involuntary churn.

Tie gym point-of-sale systems to check-in, class packs, and retail so front desk staff can charge, refund, and look up accounts in seconds.

Sell supplements, merch, and digital programs online and match orders to member profiles for accurate fulfilment and reporting.

Track Monthly Recurring Revenue, delinquency, member lifetime value, and product mix with exports that align to accounting.

Use handhelds for events and classes, accept cash at the desk, and support self-service kiosks to speed up lines.

 

Accept cards, ACH, and wallets, and enable deposits for programs or personal training to secure revenue upfront.

Protect member data with tokenization, encryption, and PCI-aligned flows, plus AVS, CVV, and velocity checks.

Get U.S.-based help for onboarding, funding, disputes, and settings that impact approvals and renewal success.

Why Payment Nerds?

Fitness brands are often treated as higher risk because revenue relies on recurring billing, stored cards, and changing member behaviour. That mix can drive declines and disputes if your stack is not tuned. We underwrite merchant accounts for gyms to match memberships, class packs, drop-ins, and retail, then configure fraud controls and descriptors that lower noise without hurting conversion.

The right payment processor improves more than fees. With a well-matched gym POS system, you keep check-ins moving, recover failed payments with smart retries, and reduce cancellations by offering ACH and wallets alongside cards. Card updater, dunning, and transparent receipts lower involuntary churn, and clean reporting gives owners real visibility into cash flow and growth.

You also have options that fit your model. Choose interchange plus, flat rate or subscription pricing. Enable multiple MIDs for different locations, use virtual terminals for phone payments, or add self-service payment links for past-due balances. We focus on stable funding, predictable costs and less manual work for your team.

BG Accent

Key Features of Fitness Center & Gym Merchant Accounts

Recurring Membership Billing

Automate dues with proration, card updater, and dunning so renewals succeed and staff spend less time on collections.



Point-of-Sale and Online Integration

Connect gym POS system checkouts with online joins, class bookings and retail carts so every charge maps to the right member.



Secure Member Data and Fraud Protection

Safeguard profiles with tokenisation and PCI-aligned workflows, and cut abuse with AVS, CVV, and velocity limits.

Key Software Integrations for Merchant Accounts for Gyms

Connect your payments to the tools your team already uses so the front desk, coaching, and finance stay aligned.

  • Fitness management platforms: We integrate with Mindbody, Zen Planner, ClubReady, Glofox, Vagaro, and ABC Fitness so memberships, class packs, and check-ins sync with payments and renewals.
  • Access control and check-in: We integrate with leading access tools, so successful payments automatically update door permissions and barcode status.
  • Carts and ecommerce: We work with Shopify and WooCommerce, so pro shop sales and online programs share a consistent checkout tied to member records.
  • Gateways and tokenisation: We support Authorize.Net and NMI, so cards are securely vaulted and routed to improve approval rates while keeping fees predictable.
  • Wallets and express: We enable Apple Pay and Google Pay so members can pay quickly at the desk, in the app or online.
  • Accounting and ERP: We sync settlements, fees, refunds and taxes to QuickBooks, Xero, and NetSuite, so the month-end close is faster.
  • CRM and engagement: We pass billing events to HubSpot and Salesforce so failed payments trigger timely follow-ups and win-back sequences.
  • Scheduling and forms: We support popular booking tools and digital waiver systems so new joins can pay and sign in one clean flow.

     

person grabbing dumbbell at a gym

Seamless Integrations

Don’t see yours? We likely support it — ask us.

Hear From Our Clients

Discover how our seamless solutions have transformed businesses just like yours.

Hear From Our Clients

Discover how our seamless solutions have transformed businesses just like yours.

“John was helpful. John Westbrook answered all my questions professionally and provided correct and acute feedback, which allowed me to obtain a merchant account. I started processing payments the day I applied!”

Carl H.

“Lisa H, was the most helpful employee. I have talked so far in the department. She got me all the necessary answers and said she would check up with me at the end of this week to ensure everything went through correctly. Lisa H did so, and I started processing today. Thank You! ”

Tim V.

“Austin did a great job and knew how to handle all their clients perfectly, making being a merchant one of the best experiences with a service provider.”

Lee P.

“Arvid was friendly and patient and took the time to look into my problem, which was solved. Two thumbs up!”

Arvid

“Steven was great! He allowed me to share some of my prior website integration problems and had a solution that allowed me to accept payments the way my company wanted them to.”

Steven D.

“Arvid was friendly and patient and took the time to look into my problem, which was solved. Two thumbs up!”

EAF

Upgrade Your Gym’s POS System for Smooth, Recurring Transactions

Keep lines short, keep renewals successful, keep reports accurate with a gym POS system built for modern fitness businesses.

Gym POS System & Merchant Account FAQs

What is a fitness merchant account?

It is a merchant account designed for gym studios and wellness providers that accept cards, ACH, and wallets, with tools for recurring memberships, class packs, and retail.

Recurring billing with stored cards for in-person and online sales increases the risk of declines and disputes. Fitness-focused processing improves approvals, reduces involuntary churn, and maintains ratios within range.

You receive a dependable recurring billing gym POS system that integrates with check-in and class management, includes fraud and chargeback controls, and aligns memberships with integrations to leading fitness management platforms.

Yes, we connect with platforms such as Mindbody, Zen Planner, ClubReady, Glofox, Vagaro, and ABC Fitness. We support custom apps through APIs and webhooks.

Revenue relies on renewals; declined stored cards and disputes can increase if settings are not configured correctly. Effective routing, card updating, dunning processes, and clear receipts can mitigate this risk.

You can take all major credit cards, ACH transfers, and digital wallets. Additionally, virtual terminals are available for phone payments, handheld devices, events, and classes.

Many gyms receive a decision on the same day or the next day. After approval, we provision credentials, connect your gym’s point-of-sale systems, and test a live transaction. You can begin processing shortly afterward.
Yes, U.S.-based onboarding and ongoing support help with funding, disputes, settings, and impacts on approvals and renewals. We also provide documentation and training resources.
Apply online with your business details, membership structure, expected volume, and banking info. We match you with an acquiring bank that supports your fitness goals and guide you through the underwriting process.

Automate Billing and Keep Your Members Coming Back

Make renewals routine, keep check-ins fast, and grow recurring revenue with a seamless connection between your gym POS system and a merchant account for gyms.

Join the Team

Payment Nerds is here to serve you! With a real person waiting to take your call or answer your email, you only need to let us know how we can help.

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