Healthcare Industries We Serve
We know the healthcare industry is different. We have payment solutions for all types of healthcare businesses:
- Hospitals
- Private Practices
- Medical Clinics
- Dentists
- Chiropractors
- Orthodontists
- Physical Therapists
- Mental Health Providers
- Urgent Care Centers
- Diagnostic Labs
- Fertility Clinic
Whether you’re a small practice or a large healthcare network, we’ve got you covered with payment systems that make billing easier, secure and patient friendly.
Why Healthcare Businesses are Considered High-Risk by Payment Processors
Let’s be real: healthcare businesses are complicated and payment processors know it. That’s why they label them high-risk. Here’s why:
- High Volume of Transactions: The sheer number of transactions healthcare providers process makes them more prone to fraud and chargebacks.
- Tough Compliance Requirements: HIPAA, PCI-DSS—these aren’t optional and processors know they need to be on top of their game to handle healthcare.
- Complex Billing Cycles: Whether it’s insurance claims or patient payments, delays and disputes happen.
- Insurance + Patient Payments: It’s not one payment source; it’s multiple streams and that adds complexity.
Why the Right Payment Processor Matters for Your Healthcare Business
When choosing a payment processor for your healthcare practice, look beyond the transaction fees and think big picture. You want a partner who truly understands the healthcare industry – someone who’s familiar with HIPAA and PCI-DSS compliance.
Your patients’ data needs to be treated with the utmost care so security has to be top priority. That means strong encryption, fraud protection and all the right safeguards in place. But security isn’t the only thing to consider. The right processor will also have a solid support team especially one that understands the unique challenges healthcare businesses face. You don’t want to be left waiting for answers when something goes wrong.
And seamless integration with your existing systems is key – whether it’s EHR software or billing systems – because you’re already busy and don’t need a clunky payment solution to add to the stress. All of this will make your practice run smoother and your patients happier.
What are the different types of Merchant Accounts for Healthcare
Healthcare businesses aren’t all the same so why should their payment setups be? Here’s how Payment Nerds makes it easy:
- Retail Merchant Accounts: In-office payments—credit cards, debit cards, contactless, we’ve got it all.
- Online Merchant Accounts: Patients want convenience and online payments let them pay from home.
- Mobile POS: In-office or on-the-go, this lets you accept payments anywhere.
- Recurring Billing: If your patients are on care plans or long-term treatments, set up automated billing so everyone stays on track.
Choosing a Payment Processor for Healthcare
Choosing a payment processor for your healthcare business isn’t just about processing transactions – it’s about finding a trusted partner who gets your business. A processor with healthcare expertise is non-negotiable. They should be HIPAA and PCI-DSS compliant to help you meet industry standards without the hassle. Patient trust is everything so your payment system has to have top notch security features like advanced encryption and fraud protection.
And let’s be real – healthcare is complicated enough. You deserve a payment processor with a support team that knows your business inside out. When something goes wrong you need quick answers not endless explanations of how the healthcare industry works.
Finally, integration is key. Whether it’s syncing with your EHR software or streamlining your billing systems a connected solution saves time and reduces errors. A payment processor that takes the guesswork out of payments can make all the difference in running your practice smoothly and your patients happy.
What You’ll Need for Merchant Services
Getting started is easy but here’s what you’ll need:
- Photo ID: A government issued ID to verify the business owner.
- Signed Merchant Application: This is the standard form we use to set up your account.
- Voided Check or Bank Letter: This helps us verify your banking info so payments go smoothly.
- Bank Statements: Three months of statements to show your financials.
- Processing History: If you’ve processed payments before previous statements can help us understand your business.
- Business Documentation: Stuff like your license or medical certifications to keep it legit.
Software Integrations for Seamless Healthcare Payment Processing
To make your payment processing as easy as possible Payment Nerds integrates with the top EHR and medical billing software systems. These integrations help your practice run smoothly by automating invoicing, payment tracking and keeping your financials up to date.
Here are some of the integrations we offer:
- EHR Software: Our payment system integrates with your EHR software so you can automate billing and track payments.
- Medical Billing Systems: We keep your billing in sync with your payment system so there’s less manual work and more accuracy.
- Accounting Software: We can integrate payment data with your accounting software so financials and reconciliation are a snap.
