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Hospitality & Hotel Payment Solutions

The right hotel payment solutions should fade into the background of the guest journey and make your team faster at every touchpoint. Connect your hotel POS system to your Property Management System (PMS) and booking engine, support deposits and incidentals, and keep authorisations, settlements, and refunds consistent across front desk, Food and Beverage (F&B), spa, and events.

Challenges in Payment Solutions for Bars & Restaurants

Simplify Your Hotel & Hospitality Payment Processing

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Payment Solutions for the Hospitality Industry

Hotels juggle front desk rushes, no shows, deposits, and split bills while keeping service smooth. We streamline check-in and check-out, stabilize approvals during peak seasons, and connect every charge to the right folio so finance and operations stay aligned.

Integrated Payment Gateways

Route authorizations through hospitality-friendly gateways that support pre-authorizations for incidentals, partial captures, and easy voids.

Protect card data with encryption, tokenization, and Payment Card Industry-aligned flows, and reduce fraud with Address Verification Service, Card Verification Value, device checks, and 3D Secure when needed.

Bill loyalty tiers, spa memberships, golf bookings, and parking passes with flexible cycles, proration, and an account updater to minimize declines.
View approvals, declines, refunds, tips, and fees by outlet and folio type with exports that align with your chart of accounts.
Accept cards, Automated Clearing House (ACH) transactions, and wallets at the front desk, kiosks, mobile check-in, on-property dining, and event purchases without reconciliation mistakes.
Offer tap to pay, saved cards on file, pay-by-link, and split payments so guests complete payments fast, no matter how they want to pay.
Let international guests pay in their home currency during check-in or check-out for ease of use and fewer disputes down the line.
Get assistance during holidays and events with real-time monitoring, funding inquiries, and dispute help when volumes peak.

Why Choose Payment Nerds for Hotel Payment Processing

Hotels and resorts need a processor that understands deposits, incidentals, and multi-outlet complexities. We match you with acquiring banks and gateways that accommodate hospitality lifecycles, such as pre-authorizations, incremental auths, and folio-level refunds, then adjust fraud rules to ensure increased approvals without blocking legitimate traveling guests.

Seasonality and big events can cripple fragile setups. Our stack maintains payment flow stability across PMS, hospitality POS systems, booking systems, and mobile check-in. Your team can capture deposits, split bills, and process same-day reversals while guests see clear descriptors with itemized receipts to reduce disputes.

Finance requires reliable funding and a clean month-end closing. We align batches, fees, and tips to the proper outlets while delivering dashboards of approvals, chargebacks, Average Daily Rate-related spend, and channel performance. With the right payment solutions for hospitality, you improve transaction speeds for everyone, reduce post-transaction manual work, and give guests a better stay.

BG Accent

Key Features of Our Hotel Payment Solutions

Seamless Guest Check-In and Bookings

Integrate payments with your PMS and booking engine so deposits, incidentals, and folio charges tie back to reservations for quicker bookings and fewer errors.

Recurring and Split Payment Options

Support memberships, packages, group blocks, and let guests split payments across cards or wallets without reconciliation snags.

Secure, PCI-Compliant Transactions

Keep cardholder data protected through tokenization and rigorous access permissions – plus layered fraud tools to reduce risk while maintaining high approval rates.

Software Integrations for Hospitality Payment Solutions

Integrations with Leading Bar POS Systems

Seamlessly connect your existing bar point-of-sale systems without any interruptions or retraining. Our solution operates in the background, ensuring your team continues serving customers without downtime or a steep learning curve.

Connect your payments to the systems you already use so the service never slows down and books close out on time.

  • Property management systems (PMS): We integrate with leading software such as Oracle OPERA Cloud, Cloudbeds, Mews, StayNTouch, and Maestro, ensuring deposits, incidentals, and fines post correctly to the reservation.

  • Hotel POS & F&B: We work with hospitality POS systems such as Toast, Lightspeed, and Clover so that restaurant, bar, pool, spa, and minibar charges reconcile to the correct outlet.

  • Booking engines & CRS: We connect to engines and central reservation systems like SynXis and SiteMinder, enabling prepaid rates and deposits to flow seamlessly into the PMS.

  • Gateways & tokenization: We partner with Authorize.Net and NMI so cards are stored securely; pre-auths can be easily adjusted; routing improves approvals.

  • Wallets & express checkout: We connect Apple Pay and Google Pay for mobile check-ins; kiosk payments that complete quickly with fewer input errors.

  • Accounting & ERP: We sync settlements, fees, refunds, and tips to QuickBooks, Xero, and NetSuite to make month-end reconciliation faster and more accurate.

  • Loyalty & CRM: We connect to Salesforce and HubSpot to leverage spend and stay data so your team can target offers while measuring guest lifetime value.

  • Access control & kiosks: We collaborate with top access and kiosk vendors so successful payments can automatically update door access permissions and self-service flows in real time.

Key Offerings for the Hospitality Industry

Ready to Simplify Your Payment Processing

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Key Offerings for the Hospitality Industry

Integrated Payment Gateways

Our gateways integrate with popular property management and booking systems, streamlining reservations, check-in/check-out, and payment processing.

With PCI-compliance, tokenization, and real-time fraud monitoring, we prioritize guest data security and protect your transactions against fraud.

Ideal for hotels with membership programs or loyalty clubs, our system supports recurring billing, making it easy for guests to enjoy hassle-free renewals.

Access detailed insights on occupancy, revenue, and customer trends, helping you make informed business decisions to enhance your operations.

Accept payments across multiple channels, including online reservations, mobile apps, and on-site terminals, offering your guests flexibility and convenience.

Enable guests to pay through various methods such as credit/debit cards, digital wallets, and contactless payments, enhancing their experience and convenience.

Accommodate international guests with DCC, allowing them to pay in their preferred currency while boosting your revenue.

Our dedicated support team is available around the clock, ensuring smooth operations during peak travel seasons.

Seamless Integrations

Don’t see yours? We likely support it — ask us.

Hear From Our Clients

Discover how our seamless solutions have transformed businesses just like yours.

Hear From Our Clients

Discover how our seamless solutions have transformed businesses just like yours.

“John was helpful. John Westbrook answered all my questions professionally and provided correct and acute feedback, which allowed me to obtain a merchant account. I started processing payments the day I applied!”

Carl H.

“Lisa H, was the most helpful employee. I have talked so far in the department. She got me all the necessary answers and said she would check up with me at the end of this week to ensure everything went through correctly. Lisa H did so, and I started processing today. Thank You! ”

Tim V.

“Austin did a great job and knew how to handle all their clients perfectly, making being a merchant one of the best experiences with a service provider.”

Lee P.

“Arvid was friendly and patient and took the time to look into my problem, which was solved. Two thumbs up!”

Arvid

“Steven was great! He allowed me to share some of my prior website integration problems and had a solution that allowed me to accept payments the way my company wanted them to.”

Steven D.

“Arvid was friendly and patient and took the time to look into my problem, which was solved. Two thumbs up!”

EAF

Elevate your hotel’s payment experience with Payment Nerds

Offer guests faster check-in, clearer receipts, and payment options that fit their travel preferences while your team leverages advanced reporting and predictable funding.

Hotel Payment Solution FAQs

What Are Hospitality And Hotel Payment Solutions?
They are payment services and products that help hotels, resorts, and lodging brands accept and manage payments for reservations, incidentals, F&B, spa, parking, and events – with secure processing and clear reconciliation.
Hotels handle deposits, pre-authorizations, split folios, cancellations, and seasonal spikes. Specialized processing enables incremental authorizations, faster reversals, and outlet reporting, ensuring operations and finance stay aligned.
Yes. We integrate payments with top PMS systems, hotel POS providers, and booking engines so deposits, folio charges, and refunds automatically go to the right place.
Faster check-in (mobile/kiosk), saved cards on file; clear receipts – no confusion – guests complete payment on their preferred channel without wasting time in line.
Yes. You can bill memberships, spa packages, and parking passes on cycles, prorate, use account updater to reduce declines, and tie spending to loyalty accounts for targeted offers.
Tokenization, encryption, and PCI-aligned workflows protect cardholder data. Fraud tools (AVS, CVV, device checks, velocity limits, 3D Secure) help reduce abuse and false declines.
Contract needs depend on the pricing model and hardware requirements. We offer competitive solutions for independent and multi-property groups, with transparent terms before commitment.
Many hotels get a decision the same day or the next day after submission – we provision credentials, integrate LMS/POS, and run a live test – going live shortly afterward.

Upgrade Your Payment Solutions for a Smoother Guest Experience

Give your guests the vacation they deserve with an all-in-one payment processing system for hotels that consolidates deposits, incidentals, F&B, and events, meeting the needs of guests and your team.

Join the Team

Payment Nerds is here to serve you! With a real person waiting to take your call or answer your email, you only need to let us know how we can help.

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